3 common ways to configure the ResLife Portal:
"...create reports to use for monthly assessment reporting makes the ResLife Portal a convenient and reliable tool."
Bob Brophy
Director of Residence Life
University Center
Common Configurations:
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Configuration for
Community
Core Capabilities
Program Proposals
- Submit Program Proposals
- Direct-supervisor review of Program Proposals
- Resubmit Program Proposals
Program Evaluations
- Submit Program Evaluations
- Direct-supervisor review of Program Evaluations
- Resubmit Program Evaluations
Resident Engagement
- Resident Engagement Tracking - past community participation statistics across 90 days
- Resident Engagement Leaderboard
- Resident Assistant: My Progress view - clear visual indicator of meeting programming expectations
Reports
- Program Evaluations: Pulse Report
- Program Evaluations: Monthly Attendance by Program Category Report
- Program Proposals and Evaluations: Monthly Staff Counts Report
- Program Categories: Monthly Counts of Program Evaluations Report
- Funding Expenditures per Program Evaluation for each Staff Member Report
- Resident: Total Attendance by Resident Report
- Resident: Low Engagement Level Report
- Resident: Engagement by Program Categories Report
Staff Operations
- Calendar of Events and Programs
- Duty Schedule
- Duty Logs (available as Add-On Option for Paid Subscriptions)
Including:
- Automated Daily Email Summary of Program Proposals, Program Evaluations, and Resident Activity for Professional/Supervisor staff
- Automated Reminder of Program Proposals (showing approval status) approx. 3 days prior to program date
- Resident Engagement Tracking - past community participation statistics across 180 days
- Resident Engagement Trends per Resident and Residential Floor
- Configure 4 Prompt Questions for Program Proposal forms
- Configure 4 Prompt Questions for Program Evaluation forms
- Report Resident: list of qualitative descriptions from Program Proposals and Program Evaluations, per staff member New
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Configuration for
1-on-1 Interactions
Resident Engagement
- Resident Assistants can note 1-on-1 conversations with their residents
- Option for Resident Assistants to associate interaction to a thematic category
- Resident Assistants can log general notes for each resident
- Resident Assistants can log give "point values"
- Resident Engagement Tracking - past community participation statistics across 90 days
- Resident Engagement Milestones
- Resident Engagement Leaderboard
Models & Sub-Categories ( Add-On Option )
- Program Models - associate specific combinations of thematic categories to zones of residents and staff members (per building/hall).
- Sub-Categories - create sub-categories for thematic categories, which can be used to indicate learning outcome goals NewComing Q4 2017
Reports
- Resident: Total Attendance by Resident Report
- Resident: Low Engagement Level Report
- Resident: Engagement by Program Categories Report
Staff Operations
- Calendar of Events and Programs
- Duty Schedule
- Duty Logs (available as Add-On Option for Paid Subscriptions)
Including:
- Program Proposals module, Program Evaluations module, Funding module, and Duty Schedule module
- Resident Engagement Tracking - past community participation statistics across 180 days
- Resident Engagement Trends per Resident and Residential Floor
- Report Resident: list of qualitative descriptions, per staff member per resident New
- Automated Daily Email Summary of Program Proposals, Program Evaluations, and Resident Activity for Professional/Supervisor staff
- Automated Reminder of Program Proposals (showing approval status) approx. 3 days prior to program date
- Resident Engagement Tracking - past community participation statistics across 180 days
- Configure 4 Prompt Questions for Program Proposal forms
- Configure 4 Prompt Questions for Program Evaluation forms
- Report Resident: list of qualitative descriptions from Program Proposals and Program Evaluations, per staff member New
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Configuration for
Educational / Curriculum
This configuration requires Add-On Options to the Core Capabilities, for Paid Subscriptions:
Residence Education ( Add-On Option )
- Curriculum Plans to assign thematic categories to staff members, each with a specific due date.
- Weekly view of assigned Curriculum Plans
- Timeline view of assigned Curriculum Plans
- Track staff member progress towards completing each plan, by automatically seeing their Program Proposals, Program Evaluations, and Resident Interactions which occurred within the time period of the plan.
Models & Sub-Categories ( Add-On Option )
- Program Models - associate specific combinations of thematic categories to zones of residents and staff members (per building/hall).
- Sub-Categories - create sub-categories for thematic categories, which can be used to indicate learning outcome goals NewComing Q4 2017
Assessments ( Add-on Option )
- Resident Assessments
Program Proposals
- Submit Program Proposals
- Direct-supervisor review of Program Proposals
- Resubmit Program Proposals
- Configure 4 Prompt Questions per program category, for Program Proposal forms
Program Evaluations
- Submit Program Evaluations
- Direct-supervisor review of Program Evaluations
- Resubmit Program Evaluations
- Configure 4 Prompt Questions per program category, for Program Evaluation forms
Reports
- Program Evaluations: Pulse Report
- Program Evaluations: Monthly Attendance by Program Category Report
- Program Proposals and Evaluations: Monthly Staff Counts Report
- Program Categories: Monthly Counts of Program Evaluations Report
Including:
- Program Proposals module, Program Evaluations module, Funding module, and Duty Schedule module
- Resident Engagement Tracking - past community participation statistics across 180 days
- Resident Engagement Trends per Resident and Residential Floor
- Report Resident: list of qualitative descriptions, per staff member per resident New
- Automated Daily Email Summary of Program Proposals, Program Evaluations, and Resident Activity for Professional/Supervisor staff
- Automated Reminder of Program Proposals (showing approval status) approx. 3 days prior to program date
- Resident Engagement Tracking - past community participation statistics across 180 days
- Configure 4 Prompt Questions for Program Proposal forms
- Configure 4 Prompt Questions for Program Evaluation forms
- Report Resident: list of qualitative descriptions from Program Proposals and Program Evaluations, per staff member New
ResLife Portal has helped us know what our students are feeling and talking about. The ResLife Portal team has helped make their software a good fit for our curriculum. Two thumbs up!
Alan J. C. Jones
Assistant Director for Residence Life, KU Student Housing
University of Kansas
Programming: Proposals to Evaluations
- Residential Life staff can submit proposals for programs they are planning.
- Supervisors can review evaluations with the ability to approve or return for modifications.
- After a program has been hosted, staff can easily use the approved program proposal as a starting point for drafting their program evaluation.
- Program Evaluations may also be submitted for approval without the need of a previously approved program proposal.
- Each residential life staff member can track their individual progress towards completing expected programming categories.
- For each submitted program proposal, your staff members will receive an email reminder approximately three (3) days prior to event date. The reminder will also indicate the approval status of their proposal. [Note: this feature is available only with Paid Subscription plans]
Focused on Resident Engagement
- Based on approved program evaluations and recorded resident attendance, view automated insights and statistics on resident involvement in your residential life programming.
- Administrators can view which programs and events residents have attended.
- Over time, you can see if the level of engagement, per resident, has increased.
- Staff Members can note each individual interaction with residents.
- Set milestone levels for residents, then view a dynamically generated leader board of your most engaged residents. Also, when viewing the details of a specific resident, see which milestone levels they have achieved.
Resident Assessments / Surveys
New as of Summer 2018:
- Create general surveys for residents
- Create pre-assessment surveys for residents and link the assessment to a Program Proposal
- Create post-assessment surveys for residents and link the assessment to a Program Evaluation
- Assessments can have a defined time duration (start date and end date)
Resident Assessments is an add-on module available for paid subscriptions.
Reports and Data Visualization
- Staff members are empowered to view real-time reports and data visualization as a representation of their progress towards completing expectations.
- Administrators can view real-time reports and data visualization of how their staff is performing.
- Reports are automatically updated as program evaluations are submitted by staff members and approved by their direct supervisors.
Some examples of reports you can easily generate include:
- Program Evaluations Report: Monthly Attendance by Program Category
- Program Proposals and Evaluations Report: Qualitative list of program descriptions
[Note: this feature is available only with Paid Subscription plans] - Program Proposals and Evaluations Report: Monthly Staff Counts
- Program Evaluations: Pulse Report (including funding spent per programming category, and funding spent per attendee per programming category)
- Program Categories: Monthly Counts
- Staff Member Funding (report of total spent for each program evaluation, for each staff member)
- Resident Report: Qualitative list of 1-on-1 Interactions
[Note: this feature is available only with Paid Subscription plans] - Resident Report: Total Attendance/Points by Resident
- Resident Report: Low Engagement Level
- Resident Milestones: Leader Board
Tags for Program Proposals, Program Evaluations, and Resident Interests
New as of Summer 2018:
- Staff can tag program proposals and program evaluations
- Staff can add tags to Resident records to indicate their interests
- Management can browse across program proposals, program evaluations, and residents by a combination of tags.
Room Condition Records and Room Lockouts
New as of Summer 2018:
- Management can configure condition types and room items (including the damage cost for each item).
- Staff can add initial room inspections for move-in
- At the end of the academic term, Staff can perform the move-out room inspections.
- Track the occurrences of room lockouts by resident and by room.
Room Conditions Records and Room Lockouts, each are an add-on module available for paid subscriptions.
Roommate Agreements
New as of Summer 2018:
- Comprehensive roommate agreement form spans topics from Living Together, Communication, Sleep Hours, Study Hours, Guests, Hygiene, Cleaning, Personal Items, and more.
- Configuration options for residents to create a roommate agreement or for RA staff to create roommate agreements when meeting with their residents.
- Option for residents to acknowledge each section of the agreement.
Roommate Agreements is an add-on module available for paid subscriptions.
Duty Schedule and Calendar of Programs/Events
- Create a digital duty schedule. For each building, indicate which staff members are available during each night of duty.
- Allow staff to inform each other of programs and events they are planning through the Calendar Module.
- At the creation of each program proposals, staff members have the option automatically have the program added to the calendar, once the proposal is approved.
On the Cloud
- As a web-based system, ResLife Portal is hosted and delivered over the Internet to your institution.
- No hardware, software or dedicated IT personnel needed.
- Whenever we add new features to the modules you have selected (based on your subscription plan and add-on options), they are automatically available the next time you sign-in as part of your membership subscription.
- Industry standard Secure Sockets Layer (SSL) encryption is used to increase security of your data.
Go Green. Sustainability and Efficiency
- Reduce the number of documents needed to be printed and go green!
- Administrators are able to upload documents (file types allowed are: .doc, .xls, .pub, .pdf, .jpg, .png and .gif) to be displayed on the Dashboard as downloadable resources.
- Website links can also be posted to serve as resources for staff members.
"ResLife Portal is a vital resource for my residence life administrative team."
Read a case study from University Center — Chicago
