Introducing
ResLife Portal, the Resident Engagement Platform
An integrated suite of modern residence life modules.
Over 25 modules to combine for your organization
Interested? Learn about our
Subscription Pricing or Request a Demo
ResLife Portal has helped us know what our students are feeling and talking about. The ResLife Portal team has helped make their software a good fit for our curriculum. Two thumbs up!
Alan J. C. Jones
Assistant Director for Residence Life, KU Student Housing
University of Kansas
Everyday
Management Tools
Centralized,
Streamlined Processes
Organized,
Compiled Insights
Web-based access
across devices
Powerful, Meaningful Insights
both Qualitative and Quantitative
Programming: Proposals to Evaluations
- Residential Life staff can submit proposals for programs they are planning.
- Supervisors can review evaluations with the ability to approve or return for modifications.
- After a program has been hosted, staff can easily use the approved program proposal as a starting point for drafting their program evaluation.
- Program Evaluations may also be submitted for approval without the need of a previously approved program proposal, such as for spontaneous programs.
- Each residence life staff member can track their individual progress towards completing expected programming categories.
- For each submitted program proposal, your staff members will receive an email reminder approximately three (3) days prior to event date. The reminder will also indicate the approval status of their proposal. [Note: this feature is available only with Paid Subscription plans]
Focused on Resident Engagement
- From any web-enabled device, take notes on formal and informal interactions with residents, such as intentional 1-on-1 conversations and wellness/mental health conversations.
- Based on approved program evaluations and recorded resident attendance, view automated insights and statistics on resident involvement in your residence life programming.
- Administrators can view which programs and events residents have attended.
- Over time, you can see if the level of engagement, per resident, has increased.
- Set milestone levels for residents, then view a dynamically generated leader board of your most engaged residents. Also, when viewing the details of a specific resident, see which milestone levels they have achieved.
- Track Student Learning Outcomes / Objectives, using our Program Models: Sub-Categories module (Program Models is an add-on module available for paid subscriptions).
Resident Assessment Surveys & Polls
- Create general surveys for residents
- Create pre-assessment surveys for residents and link the assessment to a Program Proposal
- Create post-assessment surveys for residents and link the assessment to a Program Evaluation
- Create staff member (resident assistant) evaluation surveys
- Create move-out information gathering surveys
- Assessments can have a defined time duration (start date and end date)
- Create student forms using general surveys, such as for Holiday Stay Over, Exam Extension Requests, Room Change Requests, Student Club Elections, and/or Students' Emergency Details (emergency contacts, need-to-know medical / allergy information, and/or other concerns).
- Option to send a link to surveys by email or text message (SMS, additional fees apply at $0.10 per SMS)
- Gather staff performance information through a 360-degree process, automatically combining data from quantitative job performance of programs, resident assessment surveys, as well as staff member and supervisor questionnaires (in conjunction with the Staff Forms, an add-on module available for paid subscriptions).
Resident Assessments is an add-on module available for paid subscriptions*.
Staff Selection, Applications, & Interviews
- Flexible to handle applications for new resident assistants, returning resident assistants, senior resident assistants, and even, student main office staff.
- Custom create questions for applications.
- Digitally record recommendations for each applicant.
- Manage the process to schedule applicants and interviewers for interviews.
- Staff Selection workflow to assign candidates to staff placement.
- Generate six (6) different reports to track and manage the selection and application process.
- Option to notify applicants of their scheduled interview sessions by sending an email or text message (SMS, additional fees apply at $0.10 per SMS)
Staff Selection is an add-on module available for paid subscriptions*.
Incident Records
- Configure incident types, involvement types, and outcomes.
- Option to mark records as urgent and/or sealed.
- Over 10 convenient, ready-to-use reports for Incident Records.
- Integrated with Residents module, Duty Logs add-on module, and Visitor Logs add-on module.
- Optimized incident record form for use on mobile web browsers for resident assistants.
- Initiate a Student Conduct Case from an Incident Record (in conjunction with the Student Conduct, an add-on module available for paid subscriptions)
Incident Records is an add-on module available for paid subscriptions*.
Student Conduct
- Track Student Conduct Cases, along with policy violations and sanctions
- Tools for increasing consistency across case situations and policy violations
- Tools for increasing consistency across case sanctions
- Schedule mediation hearings
- Generate letter templates
- Track student case appeals
- Associate Incident Records to Student Conduct (in conjunction with the Incident Records, an add-on module available for paid subscriptions)
Learn more about Student Conduct. Student Conduct is an add-on module available for paid subscriptions*.
Room Assignments
Housing Lottery, Housing Selection, & Temporary Assignments
- Housing Lottery: Room assignments for returning residents, through a timeline sequence.
- Housing Lottery: Options for Meal Plans, Room Types, Residence Communities, and digital signatures.
- Housing Lottery: Includes an optional Automated Lottery Queue triggered (hourly) to advance the lottery queue.
- Temporary Room Assignments: Set arrival dates and departure dates for occupants and future holds. Also, option to associate occupants to a group. staff associates, summer camps/conferences, and/or overflow housing.
- Temporary Room Assignments: Check-In and Check-Out occupants as they arrive and depart.
- Temporary Room Assignments: Easily generate reports to track current occupancy and future availability.
- Housing Selection is coming soon - for incoming first-year students and transfer students.
Learn more about Room Assignments. Room Assignments is an add-on module available for paid subscriptions*.
Reports and Data Visualization
- Over 145 ready-to-use reports (included with all modules and add-on modules activated).
- Staff members are empowered to view real-time reports and data visualization as a representation of their progress towards completing expectations.
- Administrators can view real-time reports and data visualization of how their staff is performing.
- Programming Reports are automatically updated as program evaluations are submitted by staff members and approved by their direct supervisors.
Some reports you can easily generate include:
- Program Evaluations Report: Monthly Attendance by Program Category
- Program Proposals and Evaluations Report: Monthly Staff Counts
- Program Evaluations: Pulse Report (including funding spent per programming category, and funding spent per attendee per programming category; part of the Program Funding Module)
- Program Categories: Monthly Counts
- Staff Member Funding (report of total spent for each program evaluation, for each staff member; part of the Program Funding Module)
- Resident Report: Total Attendance / Engagement Points by Resident
- Resident Report: Low Engagement Level
- Resident Milestones: Leader Board
- Program Proposals and Evaluations Report: Qualitative list of program descriptions
[Note: this feature is available only with Paid Subscription plans] - Resident Report: Qualitative list of 1-on-1 Interactions
[Note: this feature is available only with Paid Subscription plans]
Interested? Learn about our
Subscription Pricing or Request a Demo
Go Green. Sustainability and Efficiency
- Reduce the number of documents needed to be printed and go green!
- Administrators are able to upload documents (file types allowed are: .doc, .xls, .pub, .pdf, .jpg, .png and .gif) to be displayed on the Dashboard as downloadable resources.
- Website links can also be posted to serve as resources for staff members.
On the Cloud
- As a web-based system, ResLife Portal is hosted and delivered over the Internet to your institution.
- No hardware, software or dedicated IT personnel needed.
- Whenever we add new features to the modules you have selected (based on your subscription plan and add-on options), they are automatically available to you as part of your membership subscription.
Monitor Program Funding & Expenditures
- You have the option to set the yearly funding budget for each staff member, part of the Program Funding Module.
- As your staff plan programs, they can monitor their remaining balance.
- Administrators can generate funding reports to see where dollars have been spent.
Tags
- Staff can tag program proposals and program evaluations
- Staff can add tags to Resident records to indicate their interests
- Management can browse across program proposals, program evaluations, and residents by a combination of tags.
- My Impact, a special blend of data vizualization to help your staff plan focused on interests of their residents.
Duty Schedule and Calendar of Events
- Create a digital duty schedule. For each building, indicate which staff members are available during each night of duty.
- Allow staff to inform each other of programs and events they are planning through the Calendar Module.
- At the creation of each program proposal, staff members can opt-in to have the program automatically added to the Calendar, once the proposal is approved.
Resident Rooms of Concern
- Track notes and mood on rooms, including rooms of concern with a five-level color indicator (Concern, Poor, Fair, Good, Very Good).
- As soon as a note with a mood set to "Concern" is recorded by a staff member, the staff member's supervisor is sent an email.
- Generate a report of Rooms of Concern.
- Track notes and mood on rooms, plus indicate a specific resident (available for paid subscriptions).
- Generate a report of Rooms of Concern, by Resident (available for paid subscriptions).
Files & Attachments
- Management can upload resource files to the Dashboard (such as food order forms, purchase order requests, student waiver forms, etc.)
- Staff can attach files to Program Proposals (such as program fliers, photos, etc.)
- Staff can attach files to Program Evaluations (such as program fliers, photos, receipts, etc.)
File Management is available for paid subscriptions, with an allotted file storage capacity.
Funding Requests
- Option to associate Funding Requests to Program Proposals
- Multi-level approval: RA direct supervisor, Supervisor's Manager, and Business Office.
- Configure Financial Accounts
- Configure Payment Methods
- Eight (8) ready-to-use reports to easily monitor Funding Requests
Funding Requests is an add-on module available for paid subscriptions*.
Roommate Agreements
- Comprehensive roommate agreement form spans topics from Living Together, Communication, Sleep Hours, Study Hours, Guests, Hygiene, Cleaning, Personal Items, and more.
- Configuration options for residents to create a roommate agreement or for RA staff to create roommate agreements when meeting with their residents.
- Option for residents to acknowledge each section of the agreement.
Roommate Agreements is an add-on module available for paid subscriptions*.
Room Condition Records
- Management can configure condition types and room items (including the damage cost for each item).
- Staff can add initial room inspections for move-in
- At the end of the academic term, Staff can perform the move-out room inspections.
Room Conditions Records is an add-on module available for paid subscriptions*.
Room Lockouts
- Easy-to-use interface to help staff verify resident room for recording a room lockout.
- Track the occurrences of room lockouts by room.
- Track the occurrences of room lockouts by resident.
- Set threshold limits to help with tracking reoccurring room lockouts .
Room Lockouts is an add-on module available for paid subscriptions*.
Duty Logs
- Digitally track Daily Logs and Nightly Rounds from any web-enabled device
- Associate Daily Logs to Duty Schedule
- Option to track Weekly Logs from staff members
Duty Logs is an add-on module available for paid subscriptions*.
Packages (Mail/Postal)
- Record receipt of mail/postal packages for residents
- Notify residents when a package has arrived
Packages is an add-on module available for paid subscriptions*.
Staff Mentors
- Create mentorship pairings between staff members
- Provide a digital journal for mentors and mentees to log their notes
- Automatically see a list of programs planned by the pair
Mentors is an add-on module available for paid subscriptions*.
In-Services
- Track on-going staff training / in-services
- Allow staff to submit in-service training
- Take attendance of staff at in-service training sessions
In-Services is an add-on module available for paid subscriptions*.
Time Tracker
- Track staff member clock-in
- Track staff member clock-out (optional)
- View time logs per staff member
Time Tracker is an add-on module available for paid subscriptions*.
Equipment Items
- Track equipment items reserved
- Track equipment items check-out and check-in
- Configure equipment items list
Equipment Items is an add-on module available for paid subscriptions*.
Visitor Logs
- Check-in resident visitors
- Check-out resident visitors (optional)
- Track resident visitors' frequency
- Desk and Kiosk options available
- Ready-to-use trends reports
- Option to notify residents of their visitors by sending an email or text message (SMS, additional fees apply at $0.10 per SMS)
Visitor Logs is an add-on module available for paid subscriptions*.
Staff Forms
- Create forms for your staff members, with open-ended questions, multiple-choice, checkboxes, and more.
- Track their responses with automatic reporting
- Gather staff performance information through a 360-degree process, automatically combining data from quantitative job performance of programs, resident assessment surveys, as well as staff member and supervisor questionnaires (in conjunction with Resident Assessments, an add-on module available for paid subscriptions)
Staff Forms is an add-on module available for paid subscriptions*.
Contact Tracing
- Over eight (8) new workflows specifically tailored to Contact Tracing
- Track identified symptomatic individuals, and log their recent contacts.
- Track case contacts of identified symptomatic individuals.
- Track daily follow-ups with Case Contacts to evaluate any possible symptoms. Provide your team with a structured, digital procedure for reporting symptoms.
- Contact Journal: For individuals to take preventative steps to list the places they have been and the people they came in contact with at each place.
- Automatic reminders for daily follow-ups and daily journal entriesby automated email
- Option to link Tracing records to resident records, staff members, and/or visitor logs. (Note: Visitor Logs is an add-on module available for paid subscriptions)
Contact Tracing is an add-on module available for paid subscriptions*.
We are regularly working
on new features
and enhancements!
Interested? Learn about our
Subscription Pricing or Request a Demo
* excludes the ResLife Portal - Lite Edition paid subscription plan. More information about Add-On Modules.
