Introducing
ResLife Portal, the Resident Engagement Platform
An integrated suite of modern residence life modules.
Over 25 modules to combine for your organization
You can tell ResLife Portal has been designed by those who have lived and worked in housing. This program has allowed us merge so many processes into one location. The RAs and professional can easily track their personal and building program requirements, programming budget, view calendar to avoid program overlaps, track resident participation in programs, submit weekly reports, log duty round reports and record individual student interactions. We love it!!!
Our RAs love how easy ResLife Portal is to use. They can view their program submissions, check their personal programming budget and view what other programs are happening and that's just part of the programming piece. For Customer Service – Customer service is very quick, respectful and personable. I appreciate ResLife Portal is willing to take suggestions to improve an already great program.
Scott Forthofer
Director of Residence Life
MontanaTech
Interested? Learn about our
Subscription Pricing or Request a Demo
Everyday
Management Tools
Centralized,
Streamlined Processes
Organized,
Compiled Insights
Web-based access
across devices
Powerful, Meaningful Insights
both Qualitative and Quantitative
Focused on Resident Engagement
- Take notes on formal and informal interactions with residents,
such as intentional 1-on-1 conversations and wellness/mental health conversations. - Easily view insights on resident involvement from attendance
- Set milestones for residents to achieve through engagement
- Automatically see trends of engagement
- Track Student Learning Outcomes / Objectives,
using our Program Models: Sub-Categories Add-On Module
Programming: Proposals to Evaluations
- Residential Life staff can submit proposals for programs they are planning.
- Supervisors can review evaluations with the ability to approve or return for modifications.
- After a program has been hosted, staff can easily use the approved program proposal as a starting point for drafting their program evaluation.
- Program Evaluations may also be submitted for approval without the need of a previously approved program proposal, such as for spontaneous programs.
- Each residence life staff member can track their individual progress towards completing job expectations for programming categories and resident interactions.
Resident Assessment Surveys & Polls
- Create surveys and micro-surveys for residents
- Link pre-assessment surveys for residents to a Program Proposals
- Link post-assessment surveys for residents to a Program Evaluations
- Create move-out information gathering surveys
- Easily create surveys for resident feedback on staff, holiday stay over, exam extension requests, room change requests, student club elections, and/or students' emergency details.
- Option to send surveys by email or text message (SMS, additional fees apply at $0.10 per SMS)
- Gather staff performance information through a 360-degree process, automatically combining data from quantitative job performance of programs, resident assessment surveys, as well as staff member and supervisor questionnaires (in conjunction with Staff Forms Add-On Module).
Resident Assessments is an Add-On Module available for paid subscriptions*.
Staff Selection, Applications, & Interviews
- Flexible to handle applications for new resident assistants, returning resident assistants, senior resident assistants, and even, student main office staff.
- Custom create questions for applications.
- Digitally record recommendations for each applicant.
- Manage the process to schedule applicants and interviewers for interviews.
- Staff Selection workflow to assign candidates to staff placement.
- Nine (9) convenient, ready-to-use reports to track and manage the application and selection process.
- Option to notify applicants of their scheduled interview sessions by sending an email or text message (SMS, additional fees apply at $0.10 per SMS)
Staff Selection is an Add-On Module available for paid subscriptions*.
Incident Records
- Configure incident types, involvement types, and outcomes.
- Option to mark records as urgent and/or sealed.
- Ten (10) convenient, ready-to-use reports for Incident Records.
- Optimized incident record form for use on mobile web browsers for resident assistants.
- Integrated with Residents module, Duty Logs Add-On Module, and Visitor Logs Add-On Module.
- Initiate a Student Conduct Case from an Incident Record (in conjunction with Student Conduct Add-On Module)
Incident Records is an Add-On Module available for paid subscriptions*.
Student Conduct
- Track Student Conduct Cases, along with policy violations and sanctions
- Tools for increasing consistency across case situations and policy violations
- Tools for increasing consistency across case sanctions
- Schedule mediation hearings
- Generate letter templates
- Track student case appeals
- Nine (9) convenient, ready-to-use reports for Student Conduct Cases.
- Associate Incident Records to Student Conduct (in conjunction with Incident Records Add-On Module)
Learn more about Student Conduct. Student Conduct is an Add-On Module available for paid subscriptions*.
Room Assignments
Housing Lottery, Housing Selection, & Temporary Assignments
- Housing Lottery: Room assignments for returning residents, through a timeline sequence.
- Housing Lottery: Options for Meal Plans, Room Types, Residence Communities, and digital signatures.
- Housing Lottery: Includes an optional Automated Lottery Queue triggered (hourly) to advance the lottery queue.
- Housing Selection: for incoming first-year students and transfer students to provide housing preference (building & room type), meal plans, & roommate request.
- Temporary Room Assignments: Set arrival dates and departure dates for occupants and future holds.
- Temporary Room Assignments: Option to associate occupants to a group, such as for staff associates, summer camps / conferences, and/or overflow housing.
- Temporary Room Assignments: Check-In and Check-Out occupants as they arrive and depart.
- Temporary Room Assignments: Easily generate reports to track current occupancy and future availability.
Learn more about Room Assignments. Room Assignments is an Add-On Module available for paid subscriptions*.
Empowering organizations with meaningful insights to be more productive and efficient, with a focus on resident engagement.
Reports and Data Visualization
- Over 180 ready-to-use reports (included with all modules and Add-On Modules activated).
- Staff members are empowered to view real-time reports and data visualization as a representation of their progress towards completing expectations.
- Administrators can view real-time reports and data visualization of how their staff is performing.
- Programming Reports are automatically updated as program evaluations are submitted by staff members and approved by their direct supervisors.
Some ready-to-use reports include:
- Resident Report: Total Attendance / Engagement Points by Resident
- Resident Report: Low Engagement Level
- Resident Milestones: Leader Board
- Program Evaluations Report: Monthly Attendance by Program Category
- Program Evaluations: Pulse Report
- Program Proposals and Evaluations Report: Monthly Staff Counts
- Program Categories: Monthly Counts
Interested? Learn about our
Subscription Pricing or Request a Demo
Go Green. Sustainability and Efficiency
- Reduce the number of documents needed to be printed and go green!
- Administrators are able to upload documents (file types allowed are: .doc, .xls, .pub, .pdf, .jpg, .png and .gif) to be displayed on the Dashboard as downloadable resources.
- Website links can also be posted to serve as resources for staff members.
On the Cloud
- As a web-based system, ResLife Portal is hosted and delivered over the Internet to your institution.
- No hardware, software or dedicated IT personnel needed.
- Whenever we add new features to the modules you have selected (based on your subscription plan and add-on options), they are automatically available to you as part of your membership subscription.
Monitor Program Funding & Expenditures
- You have the option to set the yearly funding budget for each staff member, part of the Program Funding Module.
- As your staff plan programs, they can monitor their remaining balance.
- Administrators can generate funding reports to see where dollars have been spent.
Tags
- Staff can tag program proposals and program evaluations
- Staff can add tags to Resident records to indicate their interests
- Management can browse across program proposals, program evaluations, and residents by a combination of tags.
- My Impact, a special blend of data vizualization to help your staff plan focused on interests of their residents.
Duty Schedule and Calendar of Events
- Create a digital duty schedule. For each building, indicate which staff members are available during each night of duty.
- Allow staff to inform each other of programs and events they are planning through the Calendar Module.
- At the creation of each program proposal, staff members can opt-in to have the program automatically added to the Calendar, once the proposal is approved.
Resident Rooms of Concern
- Track notes and mood on rooms, including rooms of concern with a five-level color indicator (Concern, Poor, Fair, Good, Very Good).
- As soon as a note with a mood set to "Concern" is recorded by a staff member, the staff member's supervisor is sent an email.
- Generate a report of Rooms of Concern.
- Track notes and mood on rooms, plus indicate a specific resident (available for paid subscriptions).
- Generate a report of Rooms of Concern, by Resident (available for paid subscriptions).
Files & Attachments
- Management can upload resource files to the Dashboard (such as food order forms, purchase order requests, student waiver forms, etc.)
- Staff can attach files to Program Proposals (such as program fliers, photos, etc.)
- Staff can attach files to Program Evaluations (such as program fliers, photos, receipts, etc.)
File Management is available for paid subscriptions, with an allotted file storage capacity.
Funding Requests
- Option to associate Funding Requests to Program Proposals
- Multi-level approval: RA direct supervisor, Supervisor's Manager, and Business Office.
- Configure Financial Accounts
- Configure Payment Methods
- Eight (8) ready-to-use reports to easily monitor Funding Requests
Funding Requests is an add-on module available for paid subscriptions*.
Roommate Agreements
- Comprehensive roommate agreement form spans topics from Living Together, Communication, Sleep Hours, Study Hours, Guests, Hygiene, Cleaning, Personal Items, and more.
- Configuration options for residents to create a roommate agreement or for RA staff to create roommate agreements when meeting with their residents.
- Option for residents to acknowledge each section of the agreement.
Roommate Agreements is an add-on module available for paid subscriptions*.
Room Condition Records
- Management can configure condition types and room items (including the damage cost for each item).
- Staff can add initial room inspections for move-in
- At the end of the academic term, Staff can perform the move-out room inspections.
Room Conditions Records is an add-on module available for paid subscriptions*.
Room Lockouts
- Easy-to-use interface to help staff verify resident room for recording a room lockout.
- Track the occurrences of room lockouts by room.
- Track the occurrences of room lockouts by resident.
- Set threshold limits to help with tracking reoccurring room lockouts .
Room Lockouts is an add-on module available for paid subscriptions*.
Duty Logs
- Digitally track Daily Logs and Nightly Rounds from any web-enabled device
- Associate Daily Logs to Duty Schedule
- Option to track Weekly Logs from staff members
Duty Logs is an add-on module available for paid subscriptions*.
Packages (Mail/Postal)
- Record receipt of mail/postal packages for residents
- Notify residents when a package has arrived
Packages is an add-on module available for paid subscriptions*.
Staff Mentors
- Create mentorship pairings between staff members
- Provide a digital journal for mentors and mentees to log their notes
- Automatically see a list of programs planned by the pair
Mentors is an add-on module available for paid subscriptions*.
Visitor Logs
- Check-in resident visitors
- Check-out resident visitors (optional)
- Track resident visitors' frequency
- Desk and Kiosk options available
- Ready-to-use trends reports
- Option to notify residents of their visitors by sending an email or text message (SMS, additional fees apply at $0.10 per SMS)
Visitor Logs is an add-on module available for paid subscriptions*.
Staff Forms
- Create forms for your staff members, with open-ended questions, multiple-choice, checkboxes, and more.
- Track their responses with automatic reporting
- Gather staff performance information through a 360-degree process, automatically combining data from quantitative job performance of programs, resident assessment surveys, as well as staff member and supervisor questionnaires (in conjunction with Resident Assessments, an add-on module available for paid subscriptions)
Staff Forms is an add-on module available for paid subscriptions*.
Contact Tracing
- Over eight (8) new workflows specifically tailored to Contact Tracing
- Track identified symptomatic individuals, and log their recent contacts.
- Track case contacts of identified symptomatic individuals.
- Track daily follow-ups with Case Contacts to evaluate any possible symptoms. Provide your team with a structured, digital procedure for reporting symptoms.
- Contact Journal: For individuals to take preventative steps to list the places they have been and the people they came in contact with at each place.
- Automatic reminders for daily follow-ups and daily journal entriesby automated email
- Six (6) ready-to-use reports
- Option to link Tracing records to resident records, staff members, and/or visitor logs. (Note: Visitor Logs is an add-on module available for paid subscriptions)
Contact Tracing is an add-on module available for paid subscriptions*.
Time-Block Appointment Scheduling
- Quickly schedule multiple time-block appointments within seconds.
- Schedule time-block appointments for residents to select their move-in and move-out.
- Schedule time-block appointments for residents for intentional conversations with their resident assistant.
- Schedule time-block appointments for residents for dining service, such as to pick-up a boxed lunch.
New
Time-Block Appointment Scheduling is an add-on module available for paid subscriptions*.
Resident Move-In
- Minimize in-person contact with digital check-in and move-in.
Beta
Resident Move-In is an add-on module available for paid subscriptions*.
We are regularly working
on new features
and enhancements!
Interested? Learn about our
Subscription Pricing or Request a Demo
Why ResLife Portal?
We believe resident engagement is at the core of student housing, so we offer this integrated suite of modern residence life modules focused on resident engagement.
We're on a mission to help residence life staff be more productive and efficient, with a focus on resident engagement
* excludes the ResLife Portal - Lite Edition paid subscription plan. More information about Add-On Modules.
